Forms

PDF forms are very difficult to make accessible. We recommend, if possible, converting your PDF form into a web-based form or using Google Forms.

Google Forms can be used to make surveys, sign-ups, and questionnaires that meet digital accessibility standards and provide equitable access for people with disabilities.

Theme and Header

• Title
  • Give the survey a meaningful title and description in the header
  • Update the file name to match the title
• Header
  • Use no image, a simple image, or an image that provides relevant context for the form
• Theme
  • Use the standard theme colors and fonts
  • If changing colors, check for good contrast on the ‘Submit’ and ‘Next’ buttons
  • If changing fonts, choose legible fonts no smaller than size 12

Questions

• Instructions
  • Provide clear prompts in each question and clear labels for choices
  • If needed, provide detailed question instructions by adding description (More options > Description)
  • If needed, provide general instructions at beginning of survey
• Required
  • Don’t make questions required unless absolutely necessary
• Images
  • If including images, provide meaningful description in the image caption (caption will also be used as alt text)
• Long surveys
  • Break survey into sections with headings by using a Title and Description block

More Considerations

• Settings
  • Review survey settings and adjust as needed
  • Toggle on ‘Show Progress bar’ feature. 
• Readability
  • Use appropriate language for your intended audience
  • Use title case for headings and sentence case for everything else
• Video
  • If using video, make sure the video is captioned and that the captions are correct