Policy 6216 - Warrant Certification and Approval

A majority of the members of the board shall approve the issuance of all warrants and the board authorizes the district to issue warrants before the board approves the warrants. The board shall review and approve all such advance payments at its next regularly scheduled public meeting. If the board disapproves a warrant the warrant shall be recognized as an accounts receivable. It shall be the responsibility of the Auditing Officer and the Superintendent or designee to purse collection of said accounts receivable. 

Expenditures of district moneys shall be made on approved vouchers by a warrant signed by the secretary of the board or, in his/her absence, the board chairman. 

Warrants to be issued shall first be recorded with the county auditor’s office and the county treasurer’s office showing date, payee, and amount. 

Unclaimed or Reissued Warrants 

Warrants which have not been redeemed within a period of twelve (12) months or longer shall be cancelled by the authority of the board. Such action shall take place on or before the end of each calendar year. In the event that a warrant has been lost, a replacement warrant may be issued following acknowledgement of a “stop payment” with the district’s depository. A replacement warrant may also be issued to the estate of a deceased staff member upon notice from the court. A replacement warrant may also be issued to a claimant whose warrant has been cancelled because of the time limitation imposed by this policy. 

Legal References:

Cross Reference:

6215 - Voucher Certification and Approval

Adoption: