Procedure 2149 - Summer Sports/Activities/Clinics/Camps (Summer Programs)

1. Summer Sports/Activities/Clinics/Camps (Summer Programs)

Rules governing student participating in summer sports/activities/clinics/camps (Summer Programs) are as follows:

A school staff member who sponsors, promotes or directs such activities during summer vacation shall complete "Summer Programs Questionnaire" and obtain approval from the building principal or designee by May 1 of each year. 

After the approval of the "Summer Programs Questionnaire" the following forms must be completed before the summer program begins: Workers Comp & Liability Coverage (Form# 1), Summer Camp Participant Expectations Form (Form# 2), Participant Anti­Hazing Agreement (Form# 3), Summer Camp Advisor/Coach Involvement and Responsibilities (Form # 4), Summer Camp Facility Expectations (Form# 5) and Summer Camp Bus Transportation Expectations (Form #6).

If the Summer Program is approved by the building principal or designee, district general liability protection will be provided. The school may announce by school bulletin that the district endorses Summer Programs after building principal or designee approval.

School facilities and equipment may be used for approved Summer Programs consistent with policy 4330, Community Use of School Facilities. If student travel is required policies 2320, 3300, 8131 and/or 8132 shall be adhered to.

A coach (contracted or volunteer) may not sponsor, promote, coach or direct activities which resemble out-of-season practices or contests in the sport they coach to any of their squad members or future squad members (grades 7-12) until after the school year's final WIAA state tournament.

Students shall be advised that participation in a Summer Programs shall not begin until the conclusion on the final WIAA state tournament of the school year. Participants in fall school sports program may not attend any Summer Programs in that sport after August 1 through the first fall sports turnout.

All approved Summer Programs shall be self-supporting, no district funds shall be used. Coaches' pay for approved Summer Programs will be based on extra curricular salary schedule converted to an hourly rate of pay and reporting of hours on a time sheet. 

2. Coach's Duties

In accordance with district policy and the coach's job description, the coach has the duty to:

Instruct Participants

The coach should employ the latest methods or proper instruction using sound progression in present motor skills. If an injury occurs while using an improper instructional method, negligence may be present.

Warn Participants

The coach should inform all athletes and their parents of the inherent risks involved in participation in the particular sport, including the very small risk of infection with a blood-borne pathogen. The coach must describe, using a variety of methods, the catastrophic and common non-catastrophic injuries unique to the sport.  

Supervise Participants

The daily plan should show how the coach plans to conduct general supervision of the sport, and how he/she will supervise specific drills and other components of the daily practice. Adequacy of supervision should be reviewed in terms of quality and quantity. Factors to consider include, but are not limited to: the age of the students, the size of the students, the equipment involved, the maturity level of the students, the first aid equipment and training available, the appropriate certification of supervisors where required, and the safety training of the personnel involved. 

Provide Safe Equipment and Facilities

Equipment should be properly fitted and maintained. Athletes should be instructed on how to conduct a daily inspection. Facilities should be free of hazards and inspected regularly. 

Maintain Records of Injuries

A Student Accident report shall be completed for each accident. The report shall be sent to the Financial Services Office. If the injury is serious the Financial Services Office must be contacted by telephone. 

Evaluate Fitness of Participants

The coach has a duty to evaluate the physical fitness, the medical condition, and the skill level of athletes. Failure to evaluate and maintain records of those evaluations may be cause for negligence should an injury occur involving fatigue or lack of skill. 

Provide Equal Protection and Due Process

While participation in co-curricular activities is a privilege, a participant who allegedly violates the conduct code must be afforded the opportunity of a fair hearing. 

Transport Athletes Safely

A coach has a duty to see that athletes are safely transported to and from contests and to and from practices. 

Group Participants

The coach has the duty to employ a recognized system of grouping for participants in a particular sport that will avoid unequal and unsafe participation, based upon skill level, age, maturity, sex, size and experience. 

Foresee Danger

A coach should be able to reasonably anticipate foreseeable dangers that may occur if the activity is continued in a facility, or with equipment, or in a situation, and take precautions protecting the children in his/her custody from such dangers. 

Protect from Loss

A participant is required to present evidence that he/she is covered by an accident policy. 

The duties listed above are not meant to be comprehensive. In carrying out the duties of the assignment a staff member is expected to act as a reasonable professional would have acted under similar circumstances. A staff member who supervises a Summer Program is expected to know the intricacies of the activity that he/she is leading. 

Procedure 2149 Forms

Adoption: