1731 - Board Member Expenses

The actual expenses of board members while traveling to and from and attending board meetings may be paid. The expenses of board members who attend conferences or meetings as representatives of the district may be paid. Such expenses for conferences may be paid in advance. A director may be reimbursed for gratuities not exceeding customary percentages for the cost of meals as well as reasonable amounts for such services as baggage handling when the costs are incurred while the individual is engaged in district business or other approved travel. 

At a board member’s request, advance payment to cover anticipated expenses for representing the district may be made. After returning from the meeting or conference, the board member shall submit a detailed travel voucher and return the unexpended portion of the advance payment. 

Reimbursable expenses include: 

A. Mileage at the district approved rate when using one’s own private vehicle and 
B. Such incidental expenses as parking fees, reasonable duplication costs and the like which are incurred for the benefit of the district (receipts required). 

Non-reimbursable expenses include: 

A. Expenses for Personal benefit or entertainment; 
B. Alcoholic beverages, meals of snacks other than regular meals; 
C. Personal telephone calls, postage, and memberships; and 
D. Mileage for school levy and bond promotions or other non-official school functions.